What can you integrate between
AFAS and Salesforce?

Sales Orders
3498 / MO
AFAS
Salesforce
Set up integration
Customers
3498 / MO
AFAS
Salesforce
Set up integration
Products
3498 / MO
AFAS
Salesforce
Set up integration

Details
AFAS + Salesforce Integration

Orders
Products
Stock
Customers
B2B Prices
Product Relations
Shipments
Prerequisits

Orders can be synced from AFAS to Salesforce.

Process

You can set the status on which orders are sent, like only the paid orders.

Once APIcenter retrieves the order data, it is processed, and missing data (for example, administration ID) is added, and the sendOrder starts. 

First, APIcenter checks if the order already exists; if it exists, we skip the order. If it does not exist, APIcenter checks if the customer exists and, depending on the outcome, creates or updates the customer. APIcenter checks if all products exist, and then the order is committed.

APIcenter differentiates in creating the customer based on the source data received. If APIcenter receives a company name from the source, then a company debtor is created with the underlying contact. If there is no company, then a person debtor is created.

The check if a customer is exists is based on the email adress. 

Ordertypes

AFAS supports Quotations, Orders, Invoices, DirectInvoices and financial mutations,

An order can be created in Shopify

Settings

There are multiple settings important for the flow to be working correctly. You can set your debtor ledger account, Payment Terms, Administration ID via the Wizard.

Standard we offer functionality to make specific mappings like payment terms and methods from the Salesforce to the AFAS.

Do you want to make use of a default debtor? This is also per default available in APIcenter.

For a complete overview please check the documentation.

Datamapper

Per default APIcenter supplies a mapping that makes sure you can send an order towards AFAS. You can also make adjustments to this yourself.  

Default fields that are mapped are for example:

  • Customer Name
  • Billing address street
  • Number
  • Postalcode
  • City
  • Country
  • Shipping address street
  • Number
  • Postalcode
  • City
  • Country
  • SKU
  • Quantity
  • Price

Process

Products can be synced from AFAS to Salesforce. Within this sync, different types of products are supported. APIcenter gathers the data from AFAS, then it is run through APIcenter to have the correct settings, values, and formats before it is sent to Salesforce. Products are created or updated based on the SKU.

You can differentiate within APIcenter the behavior between creating and updating products. For example, when APIcenter creates a product and sends in the long description from the AFAS, but if you enrich the data after this in Salesforce, you don't want to have it overwritten with an update. For this, you can set a checkbox to update the product info.

Product types

Supported product types: Simple, variant/configurable products.

Attributes/Features

Besides the generic and custom added fields from AFAS, Item Attributes from AFAS are also supported. These need to be manually mapped in APIcenter.

Attributes are used for creating configurable products, like size/color/options. Features are used as extra information fields, think about the country of origin, type, delivery time, etc.

Categories

Categories can be created or updated from AFAS to Salesforce.

Images

Images are supported from AFAS to Salesforce. 

Datamapper

You can map extra fields that are available in the API. For a default working integration, we have already mapped the basic fields that are needed, for example:

Fields

  • Name/Title
  • SKU
  • Long Description
  • Short Description
  • Price excl. tax or incl. tax
  • Quantity
  • EAN/GTIN
  • Currency

Process

Stock can be synced from AFAS to TARGET.

Settings

Different types of stock calculations are supported. By default the available stock - sales reservations is send.

You can set the value towards target system if you want to have the stock managed or not.

Process

Customers can be synced from AFAS to Salesforce.

APIcenter differentiates in creating the customer based on the source data received. If APIcenter receives a company name from the source, then a company debtor is created with the underlying contact. If there is no company, then a person debtor is created.

Customers are also created via Orders, this sync is not needed for a orderflow but only in case if you want to sync customers between various systems.

Prices are retrieved from AFAS and send to TARGET

Prices are synced based upon pricegroups. One on One Customer specific Prices are by default not supported. It is advisable to have a customer sync in place to have the customer on the correct group to have the group specific prices available.

Process

We check if the product exists, if it exists we check of the customer/price group exists. If both checks are ok we create a price for this specific customer group. 

Process

Within this flow we set product relations, cross sell / up-sell and related products. This doesn't fit in the regular product flow as the products already needs to be created before we create a product relation. 

Process

Shipments can be retrieved from AFAS and synced to Salesforce.

With this shipment flow we create a shipment in the target system. We set the track and trace value and a transporter. 

Be aware that split up shipments can create strange behaviour on the integration as some systems do not support split up shipments.

To be able to make use of our AFAS integrations, the corresponding getConnectors needs to be installed and a appconnector needs to be added.

Make sure you add IP restrictions to your App connector to have a secured integration.  

Work faster
and more efficient

Connect your applications yourself
in the APIcenter dashboard

Insights from your
data in dashboard

Always orders, customers,
products Up to date

Automatically sync
your data between

AFAS
Salesforce
Set up your integration

Set up the integration
yourself ? Set up in 5 steps!

Create a free account and start the installation assistant. Select the applications you want to integrate and select which data you want to sync. Then some questions are asked about the basic configuration. In the advanced settings you can adjust a lot of settings. You can turn on the integration and try it for free for 14 days. Can’t quite figure it out? Then we will help you in a short, free online meeting.

Do it yourself
0,-
  • APIcenter access
  • Setup manuals
  • Setup videos
  • Authorize the applications
  • Select which data you want to sync
  • Short meeting to get started
  • 14 day trial
More information
Set up your integration

Let APIcenter setup the basics.

We can help you setup the integration. Within this package we authorize the 2 applications you'd like to integrate. Also we setup 1 flow and let data go through it. So we make sure the integration works and then schedule a video call to demonstrate the integration. This package can be purchased in your dashboard. You will also find packages to integrate more flows there.

Installation package
500,-
  • Setup by APIcenter experts
  • Authorization of 2 applications
  • Setup integration
  • Configure 1 flow
  • Make sure the basics work perfectly
  • Video meeting to demonstrate integration

Purchase

How APIcenter
works

APIcenter is a platform where you can set up an integration yourself. But how does this work? By registering you will enter the dashboard. Here you can “connect” your different systems together. You add your systems/applications first. Then you generally indicate what you want to link, for example products or orders. In the next step you will be asked what your specific wishes are. When that is filled in, you are done and you can test whether everything works as you wish! It can be that simple.

Always up to date

Always up to date

While it would take you hours to copy data between AFAS and Salesforce, APIcenter can do it in seconds. APIcenter is more efficient not only in cost and time, but most importantly: accuracy & security. A constant flow of data from one end to another has never been easier.

Access to API Center

Configurable

With APIcenter you have complete control over all your data flows from AFAS to Salesforce and the other way around. You can map the data exactly how you want it, and even invoke extra functions to transform the data when needed.

Exact Partner

Full transparancy

You will get access to your own personal dashboard in which you can see extensive activity logs for your integrations. See exactly which data was from AFAS, and which data was pushed to Salesforce and the other way around. Add flows per your wish.

More about the AFAS and Salesforce integration.

image

The AFAS and Salesforce integration is very easy to setup with the APIcenter installation assistant. Simply create a free account and start the installation assistant. You will be asked which integrations you'd like to add. Simply select AFAS and Salesforce .

  • Add the API credentials for both applications. We will walk you trough it.
  • Add the flows you'd like to add, like orders, products and stock.
  • Then add some settings per your needs and answer some questions to setup the integration properly.
  • Finally pay 1 euro for the trial period. When you are happy with the integration you can decide to go for a paid subscription.
Monitoring

Monitoring

APIcenter constantly monitors your integrations, so if any integration fails for whatever reason, we will instantly notify you exactly with what the problem is. This way you can have your AFAS integration with Salesforce fixed in minutes.

Scalability

Scalability

Nobody wants to be "punished" for their success by causing unwanted delays when the data flow grows bigger. Your data is business critical, you cannot afford any delays. By utilizing a redundant serverless architecture, APIcenter is able to handle any amount of data for your integration, without ever slowing down.

GDPR Proof

GDPR Proof

Our platform is GDPR proof. Transferring data is handled on the fly over an end-to-end encrypted connection without ever being saved on any of our servers. We only store logs to show to you. They are deleted on a frequently basis.