What can you integrate between
WooCommerce and Exact Online?

Sales Orders
998 / MO
WooCommerce
Exact Online
  • Financial mutation
  • Sales orders
  • Sales invoices
  • Direct invoices
  • Customers
  • Stock
  • TAX-code
  • TAX-code per country
  • Shipping costs
  • Shipping methods
  • Payment conditions
  • Payment methods
  • Discounts
  • Revenue account by country
  • Cost center & cost unit
  • Order status
  • Default debtor
  • Custom fields
  • Unlimited transactions*
Set up integration
Stocks
5 / MO
WooCommerce
Exact Online
  • Stock update
  • Unlimited transactions*
Set up integration
Customers
895 / MO
WooCommerce
Exact Online
  • Revenue account by country
  • Cost center & cost unit
  • Customer update
  • Default TAX-code per country
  • Custom fields
  • Unlimited transactions*
Set up integration
Products
998 / MO
WooCommerce
Exact Online
  • Articles
  • Update checkbox
  • Assortment information
  • Custom filters possible
  • Product Image
  • Custom fields
  • Unlimited transactions*
Set up integration

Details
WooCommerce + Exact Online Integration

Products
Stock
Orders
Customers
Prerequisites
Documentation

Process

Products are synced from WooCommerce to Exact Online. Within this sync different types of products are supported. APIcenter gathers the data from WooCommerce, then it is run through the APIcenter to have the correct settings, values and formats before it is send to Exact Online. Products are created or updated based on the SKU.

You can differentiate within APIcenter the behaviour between creating and updating products. For example when APIcenter creates a product and sends in the long description from the WooCommerce, but if you enrich the data after this in Exact Online, you don't want to have it overwritten with an update. For this you can set a checkbox to update the product info.

Product types

Supported product types: Simple, virtual, variant/configurable products.

Attributes/Features

Besides the generic and custom added fields from WooCommerce also Item Attributes from WooCommerce are supported. These needs to be manually mapped in APIcenter. 

Attributes are used for creating configurable products, like size/color/options. Features are used as extra information fields, think about country of origin, type, delivery time etc.

Categories

Categories can be created or updated from WooCommerce to Exact Online.

Images

Images are supported from WooCommerce to Exact Online. Please be aware that WooCommerce only supports 1 image.

Datamapper

You can map extra fields that are available in the API. For a default working integrations we already mapped the basic fields that are needed; for example

Fields

  • Name/Title
  • SKU
  • Long Description
  • Short Description
  • Price excl. tax or incl. tax
  • Quantity
  • EAN/GTIN
  • Currency

Process

Stock is synced from Business Central to Exact Online.

Settings

Different types of stock calculations are supported. By default the available stock - sales reservations is send.

You can set the value towards target system if you want to have the stock managed or not.

Orders can be synced from WooCommerce to Exact Online or from Exact Online to WooCommerce.

Process

You can set the status on which orders are send from Exact Online, like only the paid orders. 

Once APIcenter retrieves the order data it is processed, add missing data(for example mandatory data for business central like Business Posting Group) and start the send process towards WooCommerce. First APIcenter checks if the order already exists, if it exists we skip the order. If it does not exists APIcenter checks if the customer exists and depending on the outcome create or update the customer. APIcenter checks if all products exist and then the order is committed.

APIcenter differentiates in creating the customer based upon the source data received. If APIcenter receives from the source a company name then a company debtor is created with the underlying contact. If there is no company then a person debtor is created.

The check on customer exists is done per default by email address.

Ordertypes

You can determine what type of order you want to send towards WooCommerce.

Our WooCommerce integrations support Orders or Invoices.

Settings

Within APIcenter you can set specific settings that are mandatory for WooCommerce, like Customer Posting Group, General Business Posting Group etc. For a complete overview please check the documentation.

Standard we offer functionality to make specific mappings like payment terms and methods from the Exact Online to the WooCommerce.

Do you want to make use of a default debtor? This is also per default available in APIcenter.

Datamapper

Per default APIcenter supplies a mapping that makes sure you can send an order towards WooCommerce. You can also make adjustments to this yourself.

Default fields that are mapped are for example:

  • Customer Name
  • Billing address street
  • Number
  • Postalcode
  • City
  • Country
  • Shipping address street
  • Number
  • Postalcode
  • City
  • Country
  • SKU
  • Quantity
  • Price

Process

The customer flow is different then the customers that are created via the order flow. In this flow customers are always updated on a change. And in the order flow the customers are only updated on an order.

We check if the customer exists per default by email address.

Settings

You can set the mandatory fields for WooCommerce in settings tab, for example the business posting group.

Data mapping

Per default the flow is already mapped. You can also make adjustments to this yourself.

Default fields that are mapped are for example:

  • Customer Name
  • Billing address
  • street
  • Number
  • Postalcode
  • City
  • Country
  • Shipping address
  • street
  • Number
  • Postalcode
  • City
  • Country

For the Exact Online Application to correctly function with ApiCenter functionality the following prerequisites need to be met.

  • An account on app.apicenter.io. Registering for an account can be done here.
  • A Exact Online Financials and/or Logistics package.
  • An API user with the full permissions:
  • Accountancy
  • Accounts / CRM
  • Financials
  • Inventory / Logistics
  • Sales Order / Sales Invoice
  • An "Authorized User" (1) must have access to the information.

For detailed documentation, click here for Exact online and her for woocommerce.

Work faster
and more efficient

Link your applications yourself
in the APIcenter dashboard

Insight from you
data in dashboard

Always orders, customers,
products Up to date

Automatically sync
your data between

WooCommerce
Exact Online
Set up your integration

Set up the integration
yourself ? Set up in 5 steps!

Create a free account and start the wizard. Select the applications you want to integrate and select which data you want to sync. Then some questions are asked about the basic configuration. In the advanced settings you can adjust a lot of settings. You can turn on the integration and try it for free for 14 days. Can’t quite figure it out? Then we will help you in a short, free online meeting.

Do it yourself
0,-
  • Acces APIcenter
  • Set up manuals
  • Set up video’s
  • Authorize of the applications
  • Select which data you want to sync
  • Short meeting to get started
  • 14 days trial
More information
Set up your integration

No time to set up
your integration yourself?

The integration is set up by an APIcenter specialist. After consultation with a consultant, we will create the account for you and set the API data for both systems. The desired flows are then set up and fully configured. Advanced settings are also set and consideration is given to the optimal use of the integration. After a thorough test phase, the integration will go live.

Worry-free package
995,-
  • Consultancy
  • Basic set up
  • Set up Flows
  • Test integration
  • Extensive online meetings
  • Live guidance
  • Max 8 hours
More information
Order

How APIcenter
works

APIcenter is a platform where you can set up an integration yourself. But how does this work? By registering you will enter the dashboard. Here you can “connect” your different systems together. You add your systems/applications first. Then you generally indicate what you want to link, for example products or orders. In the next step you will be asked what your specific wishes are. When that is filled in, you are done and you can test whether everything works as you wish! It can be that simple.

Always up to date

Always up to date

While it would take you hours to copy data between WooCommerce and Exact Online, APIcenter can do it in seconds. APIcenter is more efficient not only in cost and time, but most importantly: accuracy & security. A constant flow of data from one end to another has never been easier.

Access to API Center

Configurable

With APIcenter you have complete control over all your data flows from WooCommerce to Exact Online and the other way around. You can map the data exactly how you want it, and even invoke extra functions to transform the data when needed.

Exact Partner

Full transparancy

You will get access to your own personal dashboard in which you can see extensive activity logs for your integrations. See exactly which data was from WooCommerce, and which data was pushed to Exact Online and the other way around. Add flows per your wish.

More about the WooCommerce and Exact Online integration.

image

The WooCommerce and Exact Online integration is very easy to setup with the APIcenter wizard. Simply create a free account and start the wizard. You will be asked which integrations you'd like to add. Simply select WooCommerce and Exact Online .

  • Add the API credentials for both applications. We will walk you trough it.
  • Add the flows you'd like to add, like orders, products and stock.
  • Then add some settings per your needs and answer some questions to setup the integration properly.
  • Finally pay 1 euro for the trial period. When you are happy with the integration you can decide to go for a paid subscription.
Monitoring

Monitoring

APIcenter constantly monitors your integrations, so if any integration fails for whatever reason, we will instantly notify you exactly with what the problem is. This way you can have your WooCommerce integration with Exact Online fixed in minutes.

Scalability

Scalability

Nobody wants to be "punished" for their success by causing unwanted delays when the data flow grows bigger. Your data is business critical, you cannot afford any delays. By utilizing a redundant serverless architecture, APIcenter is able to handle any amount of data for your integration, without ever slowing down.

GDPR Proof

GDPR Proof

Our platform is GDPR proof. Transferring data is handled on the fly over an end-to-end encrypted connection without ever being saved on any of our servers. We only store logs to show to you. They are deleted on a frequently basis.