Shopify POS Exact Online Integration

Process

Products are synced from Shopify POS to Exact Online. Within this sync different types of products are supported. APIcenter gathers the data from Shopify POS, then it is run through the APIcenter to have the correct settings, values and formats before it is send to Exact Online. Products are created or updated based on the SKU.

You can differentiate within APIcenter the behaviour between creating and updating products. For example when APIcenter creates a product and sends in the long description from the Shopify POS, but if you enrich the data after this in Exact Online, you don't want to have it overwritten with an update. For this you can set a checkbox to update the product info.

Product types

Supported product types: Simple, virtual, variant/configurable products.

Attributes/Features

Besides the generic and custom added fields from Shopify POS also Item Attributes from Shopify POS are supported. These needs to be manually mapped in APIcenter.

Attributes are used for creating configurable products, like size/color/options. Features are used as extra information fields, think about country of origin, type, delivery time etc.

Categories

Categories can be created or updated from Shopify POS to Exact Online.

Images

Images are supported from Shopify POS to Exact Online. Please be aware that Shopify POS only supports 1 image.

Datamapper

You can map extra fields that are available in the API. For a default working integrations we already mapped the basic fields that are needed; for example

Fields

• Name/Title
• SKU
• Long Description
• Short Description
• Price excl. tax or incl. tax
• Quantity
• EAN/GTIN
• Currency

Orders can be synced from Exact Online to Shopify POS.

Process

You can set the status on which orders are send from Exact Online, like only the paid orders.

Once APIcenter retrieves the order data it is processed, add missing data(for example SalesVatcode) and start the send process towards Shopify POS. First APIcenter checks if the order already exists, if it exists we skip the order. If it does not exists APIcenter checks if the customer exists and depending on the outcome create or update the customer. APIcenter checks if all products exist and then the order is committed.

APIcenter differentiates in creating the customer based upon the source data received. If APIcenter receives from the source a company name then a company debtor is created with the underlying contact. If there is no company then a person debtor is created.

The check on customer exists is done per default by email address.

Ordertypes

Shopify POS supports Orders, Invoices, Salesentries and DirectInvoices

Our Shopify POS integrations support Orders or Invoices.

Settings

For a complete overview please check the documentation.

Standard we offer functionality to make specific mappings like payment terms and methods from the Exact Online to the Shopify POS.

Do you want to make use of a default debtor? This is also per default available in APIcenter.

Datamapper

Per default APIcenter supplies a mapping that makes sure you can send an order towards Shopify POS. You can also make adjustments to this yourself.

Default fields that are mapped are for example:

• Customer Name
• Billing address street
• Number
• Postalcode
• City
• Country
• Shipping address street
• Number
• Postalcode
• City
• Country
• SKU
• Quantity
• Price

Process

Stock is synced from Shopify POS to Exact Online.

Settings

Different types of stock calculations are supported. By default the available stock - sales reservations is send.

You can set the value towards target system if you want to have the stock managed or not.

Process

The customer flow is different then the customers that are created via the order flow. In this flow customers are always updated on a change. And in the order flow the customers are only updated on an order.

We check if the customer exists per default by email address.

Settings

You can set the mandatory fields for Shopify POS in settings tab, for example the business posting group.

Data mapping

Per default the flow is already mapped. You can also make adjustments to this yourself.

Default fields that are mapped are for example:

• Customer Name
• Billing address
• street
• Number
• Postalcode
• City
• Country
• Shipping address
• street
• Number
• Postalcode
• City
• Country